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Assistant Principal/Activities Director Selection – Community & Staff Input Survey

Assistant Principal/Activities Director Selection – Community & Staff Input Survey

South Saint Paul Schools is seeking input from community members and staff as we begin the selection process for the district’s next secondary assistant principal/activities director. Your thoughts and ideas are critical as we develop the questions for the interview process to ensure the selected candidate represents the students, families and the district in the execution and implementation of the duties of the job, and the district’s mission to ignite a passion in every learner to inquire, continuously improve, and engage in positively changing our world.


The following are a few of the key duties for this position:

Assistant Principal Summary of Duties:

  • Responsible for student academic counseling and discipline.
  • Work closely with the Secondary Building Principal to ensure curriculum alignment and support IB programs.
  • Assist in the hiring of staff.
  • Assist in the evaluation and supervision of tenured and non-tenured staff.
  • Support and promote the school district’s strategic plan.
  • Act as a resource for classroom teachers, education assistants, and substitute teachers.
  • Work to maintain open communication with staff, district personnel, parents and community.
  • Provide guidance services to assigned students including course selection, graduation requirements, post-secondary option and other planning functions.
  • Facilitate re-entry meetings for suspended students.
  • Provide career services including financial assistance information, letters of recommendation, interest inventories and recruitment.
  • Assist in overseeing building maintenance and facility needs.
  • Supervise events outside the school day, including night and weekend supervision, as assigned by the Principal.
  • Responsible for monitoring hallways, cafeteria and building security.
  • School/District representative for all state tests and to provide training for proctors for ACT and PSAT.
  • Provide assistance in designing/implementing student handbook revisions.
  • Create the master schedule, coordinate student system and facilitate student registration.

Activities Director Summary of Duties:

  • Coordinate school clubs, athletics, activities, programs, and events.
  • Work with the principal and school staff to ensure the safety of students.
  • Monitor student attendance; serve as chair on attendance appeals committee.
  • Meet with outside agencies to coordinate services for students and families.
  • Coordinate and maintain a system of reporting and record keeping of grading, attendance, and other functions.
  • Provide leadership and administration in the selection, administration, training, yearly evaluation, termination, and compensation of athletic coaches and advisors and supervision of the activities department secretary and other officials and workers.
  • Prepare and administer the student activity budget for the general and capital fund including yearly needs assessment, long-range capital needs, purchase orders, maintenance of expenditure records, approval of vouchers; and periodic financial reports and inventories of equipment and supplies as required by the Director of Finance Services.
  • Represent the school district at appropriate conference, regional, and state meetings and provide leadership in developing and maintaining good school community relations through ongoing public relations, communications and as a liaison to athletic associations.
  • Attend Administration Team and other meetings as directed and regularly confers with the superintendent and principals regarding the student activities program.
  • Develop and maintain a permanent record keeping system for student activities including, but not limited to, letter winners, record holders, and program award winners.
  • Coordinate, supervise, and arrange for supervision and other staff for all home student activity contests, practice schedules, and tournaments.
  • Arrange for transportation and necessary supervision of student activity programs taking place on another site.
  • Work cooperatively with and coordinates programs, schedule of maintenance, and use of facilities and grounds with the Director of Buildings & Grounds and the Director of Community Education and community based athletic association.
  • Develop and maintains student activities handbook for coaches, advisors, parents and students.
  • Responsible for overseeing the safety of students participating in student activities including scheduling the athletic trainer as necessary, arranging for emergency care services at home events, and maintaining first-aid equipment as required.
  • Conduct pre-season and post-season meetings with coaches and directors and assists coaches and directors in arranging pre-season parent and participant meetings to review expectations, requirements, etc.