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Staff Reporting Procedures

Employees should refer to the chart below for a breakdown of reporting procedures by employee group.

Click here to download the pdf

For more in-depth information, refer to SSPPS Policy 307 or contact your supervisor

Day 1- Paid day for all employees

Teachers (Birth-12)

Day 1: Do not report to work and take this time to review/update e-learning plans to ensure they are set for any school closure beyond the first snow day. 

Days 2-6 available options:

  • Work from home and follow prepared Emergency e-Learning Days plans with students
  • Use available, accrued time off per collective bargaining agreement
  Early Learning and Elementary Teachers Secondary/CLC Teachers
Teacher Expectation

Teachers will work according to their Emergency e-Learning Days Plan

 Secondary/CLC teachers will work according to the Emergency e-Learning Days Plan
Student Engagement

Students/parents with questions can contact teachers by voicemail/email.

Teachers will check and respond to emails/voicemails from students/parents.

Students with questions can ask teachers questions via Schoology.

Teachers monitor discussions, give feedback to students, assessing student work.  Teachers will check and respond to emails/voicemails from students/parents.
Student Attendance Teachers take attendance based on student completion of assignments Teachers take attendance based on monitoring of and interaction with students and progress of assignments

ECFE/ABE Teachers, Directors, Principals, Assistant Directors/Coordinators, District Support, Technology and 12-Month Employees in Clerical, Student Support

Day 1- May be required to work remotely or in-person as designated by your immediate supervisor.

Days 2-6 available options:

  • Report to work
  • Work from home
  • Remain available for work if called in by supervisor
  • Use available, accrued time off per collective bargaining or independent agreement

*Employees are to obtain pre-approval from supervisor identifying which option they will select and the represpective work plans

ESPs and Less Than 12-Month Employees in Clerical, Student Support, and Nutrition Services

Day 1- Do not report to work

Days 2-6 available options:

  • Report to work if called in by your supervisor; or
  • Use available, accrued time off per collective bargaining or independent agreement

Secondary Staff:

  • Work from home supporting students via virtual meetings as determined by licensed staff
  • If not directly supporting students, work from home on professional development determined by the district and communicated to staff via email

Early Childhood, Elementary, Kid’s Choice, Early Learning Student Support and Preschool Staff:

  • For special education staff, connect with your primary case manager to see if there are ways you can help support students and/or the teacher directly
  • If not directly supporting students or the teacher, work from home on professional development determined by the district and communicated to staff via email

Nutrition Services

  • Connect with your supervisor for work instruction

All Full-Time And Part-Time Custodial (Cleaners) and Maintenance Employees

Day 1- Report to work as designated by your supervisor

Days 2-6 available options:

  • Full-time and part-time employees will report to work as designated by supervisor
  • Use available, accrued time off per collective bargaining or independent agreement

Central Square Community Center/ Community Ed Employees

Day 1- Do not report to work

Days 2-6 available options:

  • Part-time employees (building supervisors and instructors) do not report to work; however, must remain available if called in by supervisor

In the event of an emergency school closing, employees should refer to the chart above for their specific responsibilities and reporting procedures.

There may be times when it is necessary for some coverage at our sites during a school closing. If needed, each site or program will designate a staff member from the following groups:

  • Secondary Building: Administrator, clerical, or custodial staff
  • Kaposia Education Center: Administrator, clerical, or custodial staff
  • Lincoln Center: Administrator, clerical, or custodial staff
  • SSP Education Center/Community Learning Center: One designated staff member
  • District Office: One designated staff member
  • Family Education Center: One designated staff member
  • Central Square Community Center/Community Education: One designated staff member

Designations will be determined at the site or program level, and staff will be notified as necessary.