Earned Sick and Safe Time
Employees in Minnesota are entitled to earned sick and safe time (ESST), a form of paid leave. Employees who work 80 or more hours during the course of the fiscal year are eligible to accrue at least one hour of ESST for every 30 hours they work. Currently, most employees who work more than 20 hours per week earn sufficient sick leave through their collective bargaining or independent agreements to meet the language of this revised law. Employees who currently work 20 hours or less per week during the school year will begin to accrue ESST at a rate of 1 hour for every 30 hours worked. A year, for purposes of the employee’s earned sick and safe time accrual, is: July 1 through June 30, the district’s fiscal year. ESST accrual and usage is limited to the maximum accruals permitted by law.
The ESST hours the employee has available, as well as those that have been used in the most recent pay period, must be indicated on the employee’s earnings statement they receive at the end of each pay period. The district is currently working with Skyward, our employee payroll software vendor, to make the necessary changes to the software. These changes will provide the necessary information on employee checks viewed through the Employee Access application. ESST must be paid at the same hourly rate employees earn from employment. Employees are not required to seek or find a replacement for their shift to use ESST.
Earned Sick and Safe Time can be used for:
- An employee’s mental or physical illness, treatment or preventive care;
- The mental or physical illness, treatment or preventive care of an employee’s family member;
- Absence due to domestic abuse, sexual assault or stalking of an employee or their family member;
- Closure of an employee’s workplace due to weather or public emergency or closure of their family member’s school or care facility due to weather or public emergency; and
- When determined by a health authority or health care professional that an employee or their family member is at risk of infecting others with a communicable disease.
- Who is eligible for earned sick and safe time (ESST)?
- How much ESST will I earn during my work year?
- Will I earn ESST hours when I use paid leave to cover my absences when I am sick, on vacation, or using a personal leave day?
- What absence reasons can ESST be used for?
- Which family members can an employee use ESST for?
- Do I need to provide notice to the district if I want to use ESST?
- Can I carry over my ESST, and if so, how much can be carried over to the next year?
- What happens to the yearly leave hours I accrue per contract when I’ve reached the maximum accrual of ESST?
- Will my ESST be paid out to me if I leave employment with the district?